Reuse Check Number in D365

This is a setup which allows user to reuse a check number in D365, the user needs to go to the Cash and Bank Management Module parameter and mark the "reuse" checkbox.

Then, in the vendor payment journal, user can go to payment status and click the "reuse" button to reset the payment status to "none". This will allow the user to reuse the check number.

NOTE: - This feature is only available for US and Canada legal entities.

Setup

Go to Cash and bank management > Setup > Cash and bank management parameters

In the cash and bank management parameters page, user need to enable Allow check reuse toggle button on the General tab (Option will be available in only US & Canada legal entities).

Then the Reuse option will be available from the Payment status drop-down list.

Demo

Go to Accounts payable > Payments > Vendor payment journal for create payment journal

Click +New to create new vendor payment journal, select journal name in name field and click on Lines.

Here, the user can select vendors to whom payment needs to be done. Now, click on settle transactions.

In the settle transactions page, select and mark the invoice to settle, Click Ok.

The amount automatically comes in debit side for vendor payment, for check payment ensure offset account type as bank and bank account in offset account field. Click on Generate payment.

In parameters page, ensure method of payment and bank account and click Ok.

Here, user can see check number in From field, Click ok.

Once the user generates check, in line payment status will be changed from None to Sent and check number in check number field.

If the user gets any disturbance in check before posting, Click on payment status and Reuse.

when user click on reuse, Payment status changes to None, and user can generate again by clicking Generate payments.

Click on Ok

Here, user can see same check number in From field, Click ok.

Payment status changes to “Sent”, and user can generate again by clicking Generate payments and Post.

Conclusion

Reusing check numbers in Dynamics 365 Finance can streamline financial processes and reduce errors. By configuring the system correctly and following best practices, businesses can maintain accurate records while ensuring compliance with financial controls. Whether addressing voided checks or optimizing payment workflows, D365 offers the flexibility needed for efficient financial management. Implementing these strategies will help organizations improve operational efficiency and maintain a clear audit trail.

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